Unlike traditional people solutions, we anticipate people needs beyond just work and thoughtfully adapt to meet them. Select Cancel Time Off as the Change Type, and select the date you would like to change. Quickly and securely access your employee information in just a few taps. Which employee groups on campus will use UKG Ready ? With Basic Authentication, the users password is stored within UKG Dimensions, and the user authenticates using UKG Dimensions built-in authentication service. Using UKG workforce management solution, PVR Cinemas has optimised scheduling, reduced labour costs, gained better visibility for informed management decisions. Ultimate Kronos Group (UKG, formerly Kronos) is the company behindautomated time and attendance systemWorkforce Ready. Gain access to a wealth of guidance and support options on topics from new features and product updates to customer tips and tricks. Project sponsors are Mark Schmelz, Kelly Wolf, and Melody Riley Ralphs. UO is among the lastPAC 12 and AAU institutions to adopt an automated time and attendance system. For Non-Exempt (Overtime Eligible) Employees (Classified, Forecast, Students, and Temporary Employees). Thats why we build products designed to inspire your people and your organization to grow and thrive. Learn about how analytics turns information into actionable insight. Should you have questions about your paycheck or concerns about the accuracy of your earnings, please contact your employers HR/payroll department. You can use both authentication methods within the same tenant. Clocking in and out typically becomes routine in a week or two. Welcome to. In office environments employees can use their desktop computers. All departments using UKG Ready will adopt a standard pay period for hourly employees. You may also approve change requests by navigating back to the dashboard by clicking the hamburger menu in the top left-hand corner of the screen and selecting Home. For Canada, T-4s and RL-1 slips should be expected by February 28. This will bring up the employees timesheet. Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. Search and browse our community portals for answers to questions about your UKG products. Put your people first and help your company excel by leveraging a technology solution that is one touch for your employees, one record for your data, and one solution for your business. Physical Address (UPS, FedEx, DHL Delivery Only - NO US Postal Service Mail): Switch between overtime andcomp time and split a time allocation, Manager dashboard,to do items and notifications, approving request for time off. If an employee is unsure about their positions FLSA status they can either reference their position description, or ask their department payroll administrator who can run an emloyee roster report which shows FLSAstatus. In fall 2022most administrative units will adopt UKG Readyincluding:allunits under Finance and Administration,Division of Student Life, and Student Servicesand Enrollment Management, as well asthe Office of the General Council, JSMA, Information Services and UO Libraries. An email will be sent to your supervisor for approval per the Managers Approving Change Requests process (see below). Loading. Head to our Support page. 10. Comments added will be visible to both your manager and payroll administrator. Login using your Duck ID Username and Password at ukg.uoregon.edu. As leaders in culture, we help customers to realise whats possible when they invest in their own people. Managers can take care of exceptions as they come up . If youre an employee trying to log in to your UKG Dimensions system, contact your companys UKG administrator for the login URL to your UKG product and bookmark it for the future. In this report, Gartner provides a functional evaluation of vendors who offer HR Service Management offerings. View your timesheet by clicking on the My Timesheet link at the top of this panel. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with your login credentials. Locate the line that says "PSB - On Call" (It's on the 2nd page currently). Should you have questions about form accuracy or when your forms will be delivered, please contact your employer. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Ticket reason empty or exceeding max length of 250 . Once administrative units are operating efficiently, academic units will begin to onboard their employees. Employees can access their timesheetsat any time by logging into UKG Ready using their Duck ID username and password. We help organisations, big or small, to find better solutions that inspire their people and elevate the workplace experience. UKG Dimensions provides an integrated set of procedures and practices to accurately . A notice will pop up saying that the clock out was completed, and at what time the punch was registered. DIDP supports email, text, and token . Beneath the clock are three buttons, Clock In, Clock Out, and Transfer. Timesheets are approved by the department. Does the mobile device track my movements ? To view pending change request items, click on the notification bell in the top right-hand corner. Once these units are settled and using the system successfully remaining units, including academc units,will on board. Global workforce management for complex industry needs. Now more than ever, organisations need to rely on accurate, impactful data. Start of fall term, Sept. 15th Oct. 15th. . Welcome to UKG Dimensions Online Help How Can We Help? Will Iclock in and out for mealand break periods ? Through the app, you can perform a number of tasks, such as searching your employee directory, viewing and printing current and historical pay statements, accessing pay insights, viewing tax forms, and more. I can do #1 and #2 and many other functions on the website, so #3 is the only one that you really need the app for. Ultimately yes. Time collection method, physical clock or web clock, is a decision each department will make. A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. WFM access only without their own IDPfor all users, Full suite access without their own IDP for all users. On the UKG Ready Home tab, look for the My Time & Time Off icon in the middle of the Start panel. Stay informed and put people first in all you do. Canadian HR Law: The Essential Reference Guide 2022 Edition, The Total Economic Impact Of UKG Dimensions, The Total Economic Impact of UKG Pro and UKG Dimensions, Partner for Life: Redefining Customer Service, Find the right support for your mobile app, Gets tips on how to conduct a successful rollout. The following table outlines the capabilities of the various customer requirements. Clocking in and out is a best practice adopted by most UKG clients and is supported by the university administration. To protect our customers' employee-level data and privacy, were unable to provide direct assistance with passwords. Additional factors used when logging in might be a one-time code delivered to your phone by text or email, or a piece of hardware that only you possess (like a key). As employees begin to use the timekeeping system managers should discuss with their employees anyunique demands of theposition that impact work schedulesand authorized overtime. If your request is for multiple consecutive days, please select Multiple Day under the Request Type field. Receive the right training at the right time and maximize ROI with UKG KnowledgeMap an online education portal providing anytime, anywhere access to . This problem prevents me from viewing my schedule and time card and also from making requests off. Open your timesheet by clicking on the My Timesheet link at the top of the My Timesheet panel. To clock out, repeat steps 1 3. Take a tour to see how you can simplify your HR processes. In order to protect our customers employee data and privacy, we are unable to provide direct assistance with your UKG login or provide temporary passwords. The UKG Dimensions Mobile Resource page is for users of the UKG Dimensions mobile app. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. MarketSource uses UKG Dimensions to create flexible part-time staff schedules and meet retail client needs, boosting engagement and reducing costs. Company Access Code. UKG(Kronos) links with our USNH Banner Finance/HR system, providing a more efficient and user-friendly time management system for all USNH/UNH employees. UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. Mission Australia transitioned from paper timesheets and manual data entry to employees clocking on/off using UKG clocks, the mobile app, and desktop computers.. Time clocks are used where large numbers of employees report to a central work area without access to a computer. Managers will be notified by email when an item is added to their To Do list andshould log in and approve time off requests and change requests throughout the month. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. With Basic Authentication, users can only access the core UKG Dimensions workforce management (WFM) components. We have discussed the following changes with SEIU representatives and will continue to address anyconcerns and keep union leadershipinformed as this project progresses. Need more support for your UKG solution? For Exempt (Overtime Ineligible) Employees (Officers of Administration), Request Time Off(Sickand Vacation Leave), For On-Call Employees(Classified Employees). Time, attendance and scheduling dont have to slow down productivity. Workforce Management Returns $12.24 For Every Dollar Spent, Gartner: Market Guide for Integrated HR Service Management Solutions. The developer provided this information and may update it over time. Authentication is the action of verifying the identity of a user or process. Login here using your username and password (Cookies must be enabled in your browser) Username. The identity provider delivers authentication credentials to the service provider (SP) at the user's request. The message says something about a validation problem and suggests contacting the administrator. A dialogue box will pop up asking you to select which type of leave you wish to use. While this is the eventual goal, there is no exact timeline on when transitions to the standard hourly will occur. Take a tour of our global workforce management solution. UKG Ready. Retaliation is prohibited by UO policy. Then you can hit submit for it to be sent off for approval. Beneath the clock in the My Timesheet panel, click Clock Out. Look to your future. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Life-work Technology can help organizations and employees move from a focus on life-work balance to the Life-work Journey to create a more supportive workplace. How To Login with UKG Dimensions; Error: "Unable to contact server" when attempting to log into UKG Dimensions from a mobile device; . Campus payroll administrators evaluated various rounding rules and the implementation team decided against rounding time punches. With timekeeping systemsthere is a potential for increased incidence of small amounts of overtime as employees begin clocking and perhaps punch in a few minutes before their scheduled shift begins or punch out a few minutes after it ends. Discover how these trends impact 2022 and beyond, and how employers can adapt. The key to a successful workforce management project lies with a strong partnership UKG and Melba unlocked this early. DIDP supports email, text, and token-based MFA. We build meaningful relationships with our customers to deliver exceptional value and, more importantly, confidence. UKG Dimensions supports two types of authentication: Basic and Federated. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. Schedule time with Ben to review topics in our. Overtime must be authorized in advance by theemployee's manager. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. Employee hours, premium earnings, holidays, and leaves are automatically calculated and loaded into theBanner payroll system. An identity provider hosted in the Dimensions Cloud called Dimensions IDP(DIDP), The Dimensions IDPProxy (DIDPProxy) service that acts as an IDP to an SP, but then redirects to one or more IDPs. Provide your Duck ID credentials and use the DUO authenticator to complete the login process. Give your people the power to achieve the extraordinary. info@ukg.com All rights reserved. Most non-exempt universityemployees already using UKG Readyclockin and out. Thats why we build products designed to inspire your people and your organization to grow and thrive. We call it UKG Ready or Ready for short. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. Employees can punch in/out for work, check their schedules, time off, benefits, and pay. With your days selected, click the Start Request button in the top right-hand side of the screen. Bad request error. We've mapped the content in the sequential order that we recommend to help simplify your education experience. Forgotten your username or password? UKG is not authorized to answer employee payroll questions. Change is difficult and must be supported and well communicated. Your request will appear in a pending status until it is reviewed and approved by your supervisor in the UKG Ready system. Multi-Factor Authentication (MFA) With MFA, users are authenticated and logged in with more than a single factor, where the single factor is typically a password. To cancel an approvedtime off request, navigate to the Home screen. In the Change Request dialogue box, make your time corrections and add a comment in the comment field. If youre a UKG system administrator trying to log in to the UKG Kronos Community to engage with other users or to get support, go to https://community.kronos.com. Note: Some classified positions are designated Exempt and some unclassified positions are designated Non-Exempt. A UKG Ready Service Advisory Board will be formed afterimplementation that will bringservice providers;Business Affairs, Human Resources, and Information Services, together with representatives from participating departments. DHL Supply Chain India trusts UKG for a centralized workforce management solution that is fully automated, seamlessly integrated and highly configurable. UKG Dimensions supports two types of authentication: Basic and Federated. Once there, review for accuracy. This fall existing users willbe migrated to a new university platform that is more fully integrated with the Ellucian Banner payroll system. Get the Nucleus Research report on the significant return on investment (ROI) many organizations have experience. Loading. Employees and the university need access to accurate records to properly adjudicate potential wage disputes. Key features of Federated Authentication include: UKG offers the following for customers who do not have their own IDP but could benefit from using one, either because they are a full suite customer or because they require MFA: The authentication method (basic or federated) is set for each employee in the Employee section in the People Information component. If needed, MFA must be addressed by the customer 's own IDP. . real-time visibility into the workforce has been a huge help to our supervisors , UKG Dimensions will provide us with the right balance of ease of use & rich insights. Itis a time entry and leave management system that collectshours worked and/or leave used from employees, obtains supervisor approvals for time sheets,change requests,and time off requests, and then feeds this information to the university payroll system. This eBook provides business leaders with an overview of the laws governing Canada's employment process. During installation, the UKG Ready mobile application prompts for access to user location. The Fair Labor Standards Act (FLSA) does allowrounding of time punches using up to a 15 minute increment as long as it is fair and does not advantage the employer. For more information on how to get started on the app or to encourage your employer to enable it for your company, please contact your HR/payroll department. Watch for regular drop in sessions with Ben Kane during each time entry window. If the user allows access to their locationduring install, then the application will record user location (pin on map) at the precise moment the employeeclocks in or out. RequestTime Off (Sickand Vacation Leave). Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. If non-exempt, theywill clock in and out so the system can calculate overtime and other premium earnings. Eventide Senior Living Communities uses UKG solutions to engage staff and streamline workforce management and HCM, cutting PBJ reporting time by 99%. It stays as particularly approved. You will then be asked to verify which date(s) you are making the request for, as well as the Total Hours or Hours Per Day that you are requesting to use your leave balance for. Read the Gartner Critical Capabilities analysis for UKG Pro. The user is authenticated via IDP, which in turn delivers confirmation of that users identity to UKG Dimensions via federation. For Non-Exempt (Overtime Eligible) Employees, (Classified, Forecast, Students, and Temporary Employees), For Exempt (Overtime Ineligible) Employees (. You can view your pay statements directly from your UKG Pro solution or from the UKG Pro Mobile App. Simply click 'My Timesheet' on the employee dashboard and navigate back or forward tothe desired pay period using the arrows. How can employees access their time records ? A new category of people solution for the future of work. This pay periodmay not be practical for some large departments with limited payroll staff and tight deadlines to obtain approvals and make adjustments. With their workforce management processes optimised, Marley Spoon can now focus on their main course - keeping employees engaged and customers happy. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. There is no need to clock out for breaks as this is paid time. Department payroll administrators will no longer have to track down timesheets, correct them, and manually enter hours totals into the Banner payroll system. Select Add a Time Entry from the Change Request drop down menu. See contact list below. Finance and Administration Shared Services: Campus Planning and Facilities Management, Office of Investigations and Civil Rights Compliance, Business Affairs (UKG Ready Service Owner), Budget, Financial Analysis and Data Analytics, Division of Student Services and Enrollment Management (SSEM), Vice President's Office, University Career Center and Office of the Dean of Students), Academic Central Business Services Office (CBSO), Provost Administrative Services Team (PAST), Undergraduate Education and Student Success, College of Arts and Science Business Office (CASBO), College of Arts and Academic Support Units (CAS ASU), ASU 1 (EALL, GLBL, GRSC, JDST, RL, Area Studies), ASU 3 (CLLAS, COLT, ENG, FLR, HUM, PHIL, REL). Take a tour of our global workforce management solution. Collaborate, learn, and get support for your UKG solution! 4. You should expect to receive these personal tax filing forms from your employer no later than January 31 for US documents. We found a workforce management partner that can support our growth , We now have compliance confidence with accurate, reliable data., The UKG team has been fantastic to work with. Please make sure you are on the correct screen before proceeding. Take a tour to see how our powerful tools can automate processes from hiring and onboarding, to payroll, benefits administration, and performance. To approve the entries, select all the appropriate lines and click the Approve button near the top right-hand corner of the screen. Comments added will be visible to both your manager and payroll administrator. Employees unsure about their FLSA status can reference their position description or ask their department payroll administrator. 13. It is a time entry and leave management system that collects hours worked and/or leave used from employees, obtains supervisor approvals for time sheets, change requests, and time off . Users would simply use different URLs to access the system. Look to your future. If youve been accidentally locked out of UKG Pro, please contact your employers HR/payroll department for help reinstating access to your solution. In the UKG Learning Center (Hamburger>My Info>Help), take the Time Learning Journey which is composed of six short trainings. Note: Nothing prevents an employee from also using web clock on their mobile device through a browser. Learn how our award-winning workforce management solutions help you achieve a better work experience for all your people. 7. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination. 5. The screen is only half shown. Employees in units already using UKG Ready won't notice any change in the software. This brings up the request and shows the current state of the time entry, as well as the new state the employee would like it corrected to.